Verify China Company - 9 Useful Documents

by Matt Slater May 26, 2014

Verify China Company - 9 Useful Documents

Before doing business in China it is important to make sure you are dealing with a legitimately registered business, but how exactly can you do that?

Travelling across the world to visit Chinese factories is a hugely time consuming and expensive process, so asking suppliers to provide, and then checking documentation is a better option.

This method to verify China company credentials is both quick and affordable, and allows you to get a clearer idea of the company’s operations.

With this in mind we have prepared a list of 9 documents you can use to verify a China company.

Verify China Company Documents

1. Business License

The key document that all China due diligence begins with: the business license. If a Chinese company is unable to produce a copy of this, walk away. If they are, get it verified.


Click image to view our verification service

2. Bank Account Certificate

When you make payments to Chinese suppliers, make sure that as a minimum precaution you only pay into business accounts. You might also want to request a bank account certificate, but be careful. In any case, you can also get this verified.


Click image to view our verification service

3. Tax Registration

No matter the turnover, all business in China must be VAT registered if they make taxable transactions. Because of this, all Chinese suppliers should be able to show you a valid tax registration certificate. This is by no-means bulletproof, but may catch some of the lazier scammers out there. Verify it here!


Click image to view our verification service

4. Organization / Enterprise Code

As well as a business licence, all Chinese companies will also have an organization code that indicates their official registration with the government. Verify today!


Click image to view our verification service

5. Foreign Trade Registration

Foreign trade registration and import / export licenses can be somewhat confusing in China. A company wishing to engage in foreign trade must be have foreign trade registration as an organisation, and must also obtain an import / export license for each transaction.

If you’re sourcing from a Chinese supplier or trading company, make sure that all of this documentation is correct. You can verify foreign trade status at low cost online.


Click image to view our verification service

6. ISO Certificates

Where relevant, request to see an ISO 9001 or ISO 14001 certificate from your Chinese supplier. Again, you should get this document verified if it’s shown to you by a Chinese company. You can even verify this certificate online by yourself.

Checking the scope of certification will tell you about the services the company provides, but be wary, as ISO certification can often mean little in China.


Click image to view our verification service

7. Product Test Report

It’s essential to have tests carried out on the products a supplier is manufacturing for you, ideally at several stages of the process to identify issues wherever they may arise. A supplier should be able to show you previous product testing reports and you can verify these, but a crucial step might be to have your own tests carried out independently.


Click image to view our verification service

8. Audit Reports

It’s essential to get a Chinese supplier audited before making an order with them. Verification of documents should be seen as an initial screening before more extensive checks are made via an audit.

9. Previous Client References

As with everything else, references can be faked, but that doesn’t mean you shouldn’t ask for them. Any legitimate supplier in China should be able to provide some references from previous clients. Always verify these with the client in question though, otherwise they’re worthless.

Do you agree that these documents are useful for screening Chinese suppliers? What else would you add?

Verify China Company Credentials Easily with China Checkup

China Checkup offers a wide range of convenient and affordable company verification and certificate verification services that greatly simplifies the process of verifying a Chinese company. Verify with confidence, use China Checkup verification services.




Matt Slater
Matt Slater

Author

Hi there, I'm a British-Australian Engineer and Entrepreneur, recently moved back to Brisbane, Australia after nearly 9 years living in Shanghai. I founded China Checkup in 2013 because I was frustrated by the scarcity of concise, high-quality and timely information about Chinese companies.
My team are proud that China Checkup's verification reports now help clients worldwide do business in China safely. Have any questions? Email me at info@chinacheckup.com

 


Related Articles

The Adidas China Supplier List

The Adidas China Supplier List

The Adidas China Supplier list is not only very comprehensive, but is also publicly disclosed on their website. Read here to find out which Chinese suppliers Adidas use for production of their sporting goods. Why Adidas Discloses Their China Suppl...

The HP China Supplier List

The HP China Supplier List

The HP China supplier list contains the names and addresses of the Chinese companies in their supply chain. This publicly disclosed list also specifies the types of products each supply provides. Why HP Discloses Their China Supplier List HP is on...

The Dell China Supplier List

The Dell China Supplier List

Discover the companies that are on the Dell China supplier list in this article. Computer technology company Dell sources a large number of components from suppliers in Taiwan and China and these are disclosed on their website. Why Dell Discloses ...



Also in Safer, Better Business in China

China Laboratory Accreditation Certificate - An Introduction
China Laboratory Accreditation Certificate - An Introduction

by Matt Slater March 09, 2017

Although many factory's have their own laboratories, few of these are independently certified so requesting testing by external testing body is a wise move in many circumstances.

These testing bodies should be accredited and you can make sure of this by requesting a copy of their China laboratory accreditation certificate.

Continue Reading

China Industry Classification System - An Introduction
China Industry Classification System - An Introduction

by Matt Slater March 03, 2017

Most large economies have systems in place for categorizing their companies, and China is no different. 

The China Industry Classification system is widely used in the collection of official statistical data on companies and organizations throughout Mainland China.

Continue Reading

The 8 Busiest China Shipping Ports
The 8 Busiest China Shipping Ports

by Matt Slater December 22, 2016

With so many products being made in China it comes as no surprise that China shipping ports are among the busiest in the world.

We've looked up the figures, and in this article present the 8 China shipping ports which handle the most shipping containers.

Continue Reading