Opinions, knowledge and resources from China Checkup's expert contributors

Verify China Company - 9 Useful Documents

by Matt Slater May 26, 2014

Verify China Company

Before doing business in China it is important to make sure you are dealing with a legitimately registered business, but how exactly can you do that?

Travelling across the world to visit Chinese factories is a hugely time consuming and expensive process, so asking suppliers to provide, and then checking documentation is a better option.

This method to verify China company credentials is both quick and affordable, and allows you to get a clearer idea of the company’s operations.

With this in mind we have prepared a list of 9 documents you can use to verify a China company.

Verify China Company Documents

1. Business License

The key document that all China due diligence begins with: the business license. If a Chinese company is unable to produce a copy of this, walk away. If they are, get it verified.

2. Bank Account Certificate

When you make payments to Chinese suppliers, make sure that as a minimum precaution you only pay into business accounts. You might also want to request a bank account certificate, but be careful. In any case, you can also get this verified.

3. Tax Registration

No matter the turnover, all business in China must be VAT registered if they make taxable transactions. Because of this, all Chinese suppliers should be able to show you a valid tax registration certificate. This is by no-means bulletproof, but may catch some of the lazier scammers out there. Verify it here!

4. Organization / Enterprise Code

As well as a business licence, all Chinese companies will also have an organization code that indicates their official registration with the government. Verify today!

5. Foreign Trade Registration

Foreign trade registration and import / export licenses can be somewhat confusing in China. A company wishing to engage in foreign trade must be have foreign trade registration as an organisation, and must also obtain an import / export license for each transaction.

 

Verify a China Company?

Order online & get peace of mind

Mainland China Company Verification Reports
Cost: from $129 USD
Turnaround: from 1 working day



 

If you’re sourcing from a Chinese supplier or trading company, make sure that all of this documentation is correct. You can verify foreign trade status at low cost online.

6. ISO Certificates

Where relevant, request to see an ISO 9001 or ISO 14001 certificate from your Chinese supplier. Again, you should get this document verified if it’s shown to you by a Chinese company. You can even verify this certificate online by yourself.

 

Verify a Chinese Certificate?

China Business License

Chinese Certificate Verification
Cost: $99 USD
Turnaround: 1 working day



 

Checking the scope of certification will tell you about the services the company provides, but be wary, as ISO certification can often mean little in China.

7. Product Test Report

It’s essential to have tests carried out on the products a supplier is manufacturing for you, ideally at several stages of the process to identify issues wherever they may arise. A supplier should be able to show you previous product testing reports and you can verify these, but a crucial step might be to have your own tests carried out independently.

8. Audit Reports

It’s essential to get a Chinese supplier audited before making an order with them. Verification of documents should be seen as an initial screening before more extensive checks are made via an audit.

9. Previous Client References

As with everything else, references can be faked, but that doesn’t mean you shouldn’t ask for them. Any legitimate supplier in China should be able to provide some references from previous clients. Always verify these with the client in question though, otherwise they’re worthless.

Do you agree that these documents are useful for screening Chinese suppliers? What else would you add?

Verify China Company Credentials Easily with China Checkup

China Checkup offers a wide range of convenient and affordable company verification and certificate verification services that greatly simplifies the process of verifying a Chinese company. Verify with confidence, use China Checkup verification services.




Matt Slater
Matt Slater

Author

Hi there, I'm Matt, the founder of China Checkup. Originally from the UK, I am now based in Brisbane, Australia.

Frustrated by the scarcity of concise, high-quality and timely information about Chinese companies, I setup China Checkup whilst living in Shanghai in 2013.

My team are proud that China Checkup's company verification reports have now helped thousands of clients from all corners of the world to do business in China more safely.

  

 


Related Articles

Top 5 Cities for China to Europe Freight Trains
Top 5 Cities for China to Europe Freight Trains
With the high cost of sending freight by air, and the slow speed of sea freight, Chinese exporters are increasingly utilizing China to Europe freight trains as a means of sending their produce west. As might be expected, the majority of these trains depart from cities located far from China's coastl
Read More
Chinese Company Registration Status Terms Glossary
Chinese Company Registration Status Terms Glossary
This glossary identifies the different Chinese company registration status terms that appear on official Mainland China company records. If you are trying to find out if a Chinese company's registration has been revoked, cancelled or rescinded we hope the terms in this glossary will be useful to you
Read More
Make These 4 Checks Before Sending a China T/T Payment
Make These 4 Checks Before Sending a China T/T Payment
One of the most common ways to pay a Chinese supplier is to make a China T/T Payment, but it is not a method that comes without risk. We regularly see cases where Chinese suppliers request payments to individual accounts, third parties, offshore accounts and offshore entities, rather than to their o
Read More


Also in Safer, Better Business in China

China ISO 45001 Certificate - An Introduction
China ISO 45001 Certificate - An Introduction

by Matt Slater June 14, 2019

Have you received a China ISO 45001 certificate and wondered what it is, if it is real and how to check it?

Replacing the previous standard OHSAS 18001 in 2018, this new international standard specifies the requirements for occupational health and safety.

The uptake of certification to this standard in China has been quick and many Chinese organizations are providing their clients with copies of their China ISO 45001 certificate. Learn more about it here.

Continue Reading

8 Most Useful China Map Websites
8 Most Useful China Map Websites

by Matt Slater May 21, 2019

Whether you are planning a trip to China, researching a specific location, or trying to figure out how bad the Beijing rush hour is, there are plenty of good reasons to use China map websites.

Although most international map websites cover China, these websites face various restrictions which mean they can't provide a service as in-depth as their Chinese counterparts, so it is a good idea to know your options.

In this article we introduce the 8 most useful China map websites, including both international services available in your language, and some impressive domestic websites only available in Chinese.

Continue Reading

Top 5 Cities for China to Europe Freight Trains
Top 5 Cities for China to Europe Freight Trains

by Matt Slater May 07, 2019

With the high cost of sending freight by air, and the slow speed of sea freight, Chinese exporters are increasingly utilizing China to Europe freight trains as a means of sending their produce west.

As might be expected, the majority of these trains depart from cities located far from China's coastline and her seaports, but which Chinese cities have the most rail shipments?

We took a look at the data and found that the top 5 cities for China to Europe freight trains are each provincial capitals with huge populations - with Chengdu in Sichuan province leading the way. 

Continue Reading